The Major Duties - Statements page is where you review and refine the generated duty statements to ensure they accurately describe the position’s regular and significant work. Statements should be clear, professional, and broad enough to capture recurring responsibilities while providing enough detail to support review and classification.
You can adjust the percentage of time assigned to each duty title based on the expected time spent performing that work. The total allocation must equal 100% before continuing. You may add, edit, reorder, or remove duty titles and statements, as needed.
To access the position details page, select Request, select Major Duties, then select Statements.
The following elements are displayed:
Major Duties:
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. This button allows you to add a new major duty title and description. For instructions, see: Creating a major duty title and description.
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Time Spent. This column reflects the percentages associated with the major duty statements created. To adjust values you can:
- Select the box and input a new percentage associated with a major duty.
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. This button allows you to increase or decrease the percentage associated with a major duty.
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More Actions. This column displays the more actions icon. The options are:
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. This button allows you to edit the Title or Description. For instructions, see: Editing an AI generated major duty title and description.
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. This allows you to delete the major duty title. Note: Deleting this major duty title will also delete all statements associated major duty title.
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- Total Allocated. This displays the sum of the associated percentages from Time Spent. Note: The system automatically adds the percentages; a total of exactly 100% is needed to continue.
Duty Statements: When you select a duty category, the associated duty statements reflect on the right side of the screen.
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. This icon allows you to reorder duty statements. For instructions, see: Reordering duty statements.
- Duty Statements. This displays the individual duty statements associated with a specific major duty. Note: To edit, select the desired statement and make the desired change. Note: Character limit is 1500.
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. This button allows you to add a new major duty statement. For instructions, see: Adding a major duty statement.
- Back. This allows you to go to the previous screen.
- Continue. This allows you to continue to the next step in the process.
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Request Details. This buttons allows you to view the Request Details. For More information, see: Request Details.
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Documents. This buttons allows you to view Documents uploaded to this request. For More information, see: Documents.
Notes:
- The system may automatically reorder the categories, placing higher percentages above those duties with less time allotted.
- Once the Total Allocated percentage reaches 100%, the Continue button will activate and allow you to move to the next step.
- The recommended statement “Performs other duties as assigned.” is included in PDs by default; this can be removed or edited in later steps of the PD development process.
- Customized major duties and descriptions will have a
icon to indicate it is not AI generated.
- The specific wording of the title and description influence the next stage of AI generation. The more clearly you define each category, the better the results are likely to be in the next step.