Admin Overview

The USA Class system is a tool used to create, edit, and manage position descriptions in collaboration with Hiring Managers and Classification officials. Allowing users to efficiently build and maintain accurate position descriptions in support of classification and hiring processes. This profile type is able to support system setup, user access, and overall workflow management.

The following elements are displayed on the Request Dashboard:

• Users. This button allows you to open the User screen, which allows Admins to view and approve New User requests, as well as update user roles or remove inactive users, for the selected Office.
• Simulate User. This button allows you as an Admin to navigate the tool as a Manager, Classifier, or Team Lead.
• Offices. This button allows you to open the Offices screen, which allows Admins to view Offices in the system.
• Navigation Pane. This icon allows you collapsible or expand the navigation pane.
• Home. This icon allows you return you to this main screen.
• Recycle Bin. This icon allows you to view deleted classification requests. Note: Requests remain in the Recycle Bin for up to 90 days.
• Settings. This icon allows you open the Settings popup, you can update their name and time zone.
• Report Bug. This icon allows you report a bug or provide feedback.
• Username. This icon allows you open the User Settings popup, you can update their name and time zone.
• Logout. This icon allows you to exit USA Class.

• Office. Your current office is listed here. If you are assigned to more than one office, you can switch between your offices here.
• Recent Requests. Your four most recent requests will show here.

The Unassigned Request section displays PD requests after the Major Duties have been developed and submitted by a Manager. You can also see all classification requests for the selected office.

You can use the “Assign” button to access the request, review major duty submissions, and either return them to the Manager for further development or assign the request to a classifier.

The Request List sections is where you can review any requests initiated by or assigned to you (for the office listed) will show in the Request List. These columns can be sorted or filtered, depending on your preference. The following elements are displayed:

• New Classification Request. Select this button to start a new PD.
• Search. You can use the search bar to find requests in your list.
• Request Name. This column displays the requests initiated by or assigned to you will show here, listed by the name of each request. When applicable, please follow any naming conventions provided by your agency/office.
• ID.  This column displays USA Class assigns a unique ID number to each request initiated in the system.
• Manager. This column displays the manager assigned to a request. 
• Phase. This column displays the phases of PD development. The options are:
  • Position Details. This is the initial stage.  Org Charts and existing PDs can be uploaded, and users provide the supervisory/nonsupervisory status of the position.  Users can upload an existing PD or answer three questions about the position which will guide the AI generation in the next phase. For additional information, see: Position Details.
  • Major Duties. With AI assistance, users create the major duty categories, specific duties within each category, and assign percentages to each category. Or, if uploading an existing PD to use the content “as is,” users can review and revise uploaded content. For additional information, see: Major Duties.
  • Factor Levels. During this phase, the classifier develops factor descriptions and assigns factor levels appropriate to the position and records the classification standards/guides used. For additional information, see: Factor Level.
  • PD Builder. This is the final stage of PD development, where the classifier indicates official series/title/grade. For additional information, see: PD Builder.
• Status. This column displays the current status of the request. The options are:
  • Submitted. The major duties of a PD have been submitted for Classifier intake review (when developed by a Manager) or Manager review (if the duties were created by a classifier).
  • Completed. Indicates a finished PD, at the conclusion of the PD Builder workflow.
  • In Progress. The PD is still being worked in its current Phase.
• Created. This column displays the timestamp shows when the PD request was initiated.
• Last Updated. This column displays the timestamp shows when the PD request was last worked.
• More Actions. This column displays the more actions icon. The options are:
  • Open.  This allows you to open the request.
  • Delete. This allows you move the request to the Recycle Bin for up to 90 days.